The School of Biomedical Engineering & Imaging Sciences at King’s College London is looking for a highly organized and proactive individual to support the Wellcome EPSRC Center for Medical Engineering. Since its launch in April 2017, the Center has focused on bringing engineering research and innovation to medicine. Specifically, through the discovery and application of improved medical imaging techniques and work across many scientific disciplines, we have improved the understanding, diagnosis, and treatment of many neurological, oncological, and cardiovascular conditions. The Center provides resources and infrastructure to support the School’s research.
The Research Development Coordinator will work closely with the School’s Director of Research and Development, supporting the Center Director (and other key stakeholders) on strategy, planning and achievement of goals center scientists.
The post holder will provide high level administrative support and project management for research activities and oversee the work of the Center through the School and King’s Health Partners (KHP). The post holder will need a strong scientific background in a relevant field, will be highly motivated, approachable and will need to liaise proactively with a variety of professional figures in the higher education and NHS sectors to ensure that the objectives of the Center are achieved.
This position will be offered on a 24 month full time fixed term contract.
King’s offers “hybrid working” for Professional Services staff, with a mix of on-site and home-based working. You will be required to work on site a minimum of 3 days per week. Staff will not have a formally set pattern of “work from home” days and may need to adapt to meet operational needs.
- Support key Center stakeholders to drive strategic initiatives.
- Develop a thorough understanding of the Centre’s research profile, strengths/weaknesses, staff capabilities, facilities and development opportunities.
- Manage and distribute, if necessary, information relating to the Centre.
- Actively participate in setting targets and objectives and reviewing performance against targets.
- In tandem with other team staff, ensure the smooth running of project seminars, workshops and research conferences.
- Ensure that appropriate meetings are held frequently to assess progress and help all workflow owners keep the team focused on delivering against the project plan, milestones and budget.
- Support all workflow leads in assessing project risks and mitigation strategies.
- Develop a solid understanding of Open Access (OA) issues; checking that recently published work is open access and advising others on open access issues.
- Provide the Center and individual staff members with timely and efficient administration, responsive problem solving and prioritization/organization.
- Plan and organize meetings as required, including taking minutes.
Communication and networking
- Develop and maintain effective working relationships with school, college and KHP staff.
- Develop and maintain internal and external communications and public relations, including supporting regular reporting and appropriate use of web and print media.
- Regularly communicate complex information in a clear and precise manner.
- Develop content for the Centre’s web pages and disseminate news through other channels, for example, newsletters and social media.
- Liaise with the team to support the creation of scientific and/or financial reports required by funders (eg interim, progress, annual reports and surveys).
- Work alongside the Director of Research and Development to ensure accurate tracking of all Center financial resources and compliance with College financial regulations.
- Provide regular and relevant information on financial management, as requested.
- Ensure that the Center adheres to Wellcome and EPSRC regulations and procedures and that research funding is appropriately managed and spent for the purpose for which it was intended.
- Process financial documents, eg invoices and expense reports, and provide advice and guidance, including on matters relating to audit requirements.
Decision making, planning and problem solving
- Solve problems where the optimal solution may not be immediately apparent and where judgment is required to resolve predictable but infrequently occurring problems.
- Work on own initiative and without supervision.
- Prioritize workload to ensure completion of work and communicate to Director and/or R&D Manager any difficulties associated with task completion.
Analysis & Research
- Provide documentation and produce reports as required using systems such as PowerBI.
- Produce and analyze financial information.
- Use Internet searches and College procedures to help gather and interpret information for day-to-day tasks.
- Monitor staff releases using the PURE system (training will be provided) and produce management information on releases as required.
Teamwork and development
- Assist colleagues with difficult issues as they arise and generally offer advice, guidance and support to the team.
- Proactively pursue opportunities for continuous personal development.
- Handle situations that require sensitivity, a high level of confidentiality awareness, general tact and diplomacy.
- Working as a team on a daily basis and helping each other.
Physical requirements and work environment
- Use of computers and time spent in front of monitors.
- Occasional travel within the UK and overseas.
The above list of responsibilities may not be exhaustive and the post holder will be required to undertake the duties and responsibilities reasonably expected within the scope and classification of the post.
Skills, knowledge and experience
1. Graduate degree (PhD) in STEM subject
2. Knowledge of higher education systems and/or the NHS
3. Financial literacy with good knowledge of budgeting methodologies and resource management concepts
4. Ability to analyze problems and proactively identify solutions
5. Highly developed verbal and written communication skills, including the ability to liaise with staff at various levels internal and external to the organization
6. Strong administrative, organizational and time management skills (meeting goals and deadlines)
7. Proactive and able to drive new projects independently
8. Positive and collaborative attitude towards working with colleagues at all levels in different functions and faculties to achieve common goals
1. Qualification in management or project management (eg Prince 2)
2. Experience in commissioning, interpreting and presenting data
About the Faculty http://www.kcl.ac.uk/lsm/index.aspx
About the Wellcome EPSRC Center for Medical Engineering https://medicalengineering.org.uk/
The Wellcome EPSRC Center for Medical Engineering is based on the campus of St Thomas’s Hospital. By combining expertise in biomedical and clinical research with excellence in the underlying sciences of imaging engineering and physics, computational and mathematical approaches, and imaging chemistry, we will have a impact that will improve the understanding, diagnosis and treatment of neuropsychiatric, oncological and cardiovascular diseases.
As a large multidisciplinary research center, we foster a strong cooperative research culture. Our established ties with industry partners, access to state-of-the-art facilities, and central location within a major hospital campus create an exciting and synergistic environment where the toughest questions can be tackled. In addition to producing world-class results, the Center’s infrastructure accelerates translation into clinical benefits and industrial adoption. The Center acts as a hub for recruiting top international talent and training the next generation of research leaders, enhancing excellence. An important component of the Centre’s activities is also to develop public and patient engagement in the Centre’s research, highlighting its impact and societal implications.