UAE nationals are encouraged to apply
New York University Abu Dhabi (NYUAD) is seeking to appoint a Director, Pre-Award and Research Development, who reports to the Senior Vice Provost, Research.
The primary purpose of this position is to support NYUAD’s research mission and the goals of the Office of Research Administration. Reporting to the Senior Vice-Rector, Research, the Director, Pre-awards and Research Development is responsible for overseeing central pre-awards and sub-awards administration services. The successful candidate will demonstrate the ability to demonstrate exceptional leadership, strategic direction and develop an innovative service delivery model focused primarily on partnering and anticipating the needs of Principal Investigators and their administrators in the submission, negotiation and execution of grants and contracts from funding agencies and institutions worldwide. In addition, this position is expected to expand NYUAD’s external grant opportunity network by seeking new funding avenues and grant opportunities and coordinating closely with the Development Office (DARO) and the business community to establish relationships and partnerships in seeking grants.
The Director will manage a professional team of pre-award administration, including the research contract and is responsible (but not limited to) for reviewing, submitting and processing external applications, managing internal competitive grants, facilitating award closing, negotiation and acceptance of terms and conditions of award, as well as administration of incoming and outgoing subaward agreements, subaward amendments grant and administration of other internally funded grants and projects on behalf of principal investigators and NYUAD trustees. In addition, the position serves as the primary liaison with NYU’s Office of Industrial Liaison (OIL) for all matters relating to patent filing and notification, technology transfers, and other related matters.
Duties of the Director will include: faculty development in creating fundable scholarship proposals, identifying and disseminating funding sources, supporting proposal submission, administering sub-grants, and cultivating a culture of collegiality, professionalism, and proactivity that exhibits NYUAD’s values and service standards when engaging with Principal Investigators. , Administrators, staff and other central administration colleagues. Additionally, the Director will be responsible for leading and developing training and other outreach activities for faculty, administrators, and central administration staff to maximize the use of electronic research administration systems. and implement processes to reduce administrative burden and increase efficiency using electronic research administration systems.
The Director’s responsibilities will also include overseeing and reviewing relevant NYUAD policies, standard operating procedures, and identifying ways to streamline workflows and processes. NYUAD is accountable to NYU as a branch campus. Thus, the position is expected to work closely and coordinate with the various offices overseeing research administration at both NYUAD and NYU in New York, including the Office of Grants, Gifts, and Accounting and Compliance. Investments, Post-Award Research Administration, Research Ethics and Governance, as well as leadership within the Offices of Research, Compliance, General Counsel (OGC), Office of Sponsored Programs (OSP), Industrial Liaison Office (OIL), and University Departments/Divisions.
- Work closely with the Senior Vice-Rector, Research to provide vision, support and leadership on all matters related to the pre-award administration of sponsored projects
- Manages and directs the day-to-day activities of the pre-award research administration office and sets performance expectations to align with departmental strategic goals and objectives
- Lead a team of highly engaged and talented colleagues. Develop functional and effective skills with team members from NYUAD, NYUNY and various departments to build engagement. Develop and support equity and inclusion through the effective recruitment, selection and hiring of employees. Set clear performance expectations, provide appropriate feedback, recognition and rewards, and provide opportunities to reinforce performance and promote advancement
- Responsible for researching and identifying funding sources, disseminating information on funding opportunities, and advising and assisting faculty and department staff in assembling grant proposals and organizing submissions for internally funded programs
- Negotiates and executes subcontracts and grant proposals and also monitors and analyzes compliance requirements dictated by sponsor policies and procedures
- Works closely with NYU’s Office of Sponsored Programs (OSP) on all matters relating to the routing and reporting of external grants, particularly Federal and U.S. grants
- Works closely with NYU’s Industry Liaison Office and General Counsel’s Office on all matters relating to technology transfers, patent reporting, intellectual property, etc.
- Refers Indirect Cost Exemption and Cost Sharing requests to the Director of Tax Affairs for review
- Responsible for identifying ways to reduce the administrative burden on PIs while assessing the level of risk to the institution and making forward-thinking recommendations that will consider all possibilities that are in the best interests of the Principal Investigators
- Responsible for facilitating ongoing analysis of pre-award administration business processes, documenting and streamlining standard operating procedures and policy updates
- Responsible for ensuring that access to electronic research administration systems (Cayuse) is consistent and that records within Cayuse are current and up-to-date
- Creates and implements systems to support strategic planning, tracking, and reporting for an aggressive and successful grantmaking program. This includes developing reports for senior management, as needed, to demonstrate the success and impact of the grants business
- Responsible for submitting monthly, quarterly and annual reports to management, funding agencies and other parties as required regarding pre-award activations and KPIs
- Develops and presents communication mechanisms to include teaching and training workshops to principal investigators as well as constituents of research administration (i.e. division administrators and center administrative directors )
- Respond to external and internal audit requests, ensuring that complete and well-organized documentation is readily available to respond to all requests
- Conduct meaningful pre-award review of grant proposals and engage with colleagues in the Research Portfolio Management Office to identify potential red flags or particular compliance circumstances
- Acts as lead representative on designated committees and boards
- Take ownership of special projects as needed to advance the mission and effectiveness of the Research Administration
Training and experience required
Bachelor’s degree in administration or a related field, MBA or master’s degree in law, administration or a related field preferred
- At least eight (8) years of experience in pre-award administration of a complex and diverse portfolio of sponsored grants/programs, preferably including U.S. federal grants
- Expertise with US federal regulatory compliance requirements and submission of proposals using electronic research sources
- Experience in the field of foundations and international agreements is desirable
- Experience working with senior management and all relevant constituencies, external and internal, including sponsoring agencies, faculty and local research administration professionals with varying levels of experience
- Previous experience in managing large and diverse teams
- Excellent interpersonal, verbal and written communication skills
- Commitment to working with diverse populations inside and outside the University
Education, experience and preferred certifications
Preferred Certification: Active certification in one of the following programs:
- Chartered Research Administrator (CRA)
- Certified Pre-Award Research Administrator (CPRA)
- Certified Financial Research Administrator (CFRA)
Additional technical requirements
- Requires working knowledge of Uniform Guidelines, applicable OMB Circulars (OMB Uniform Guidelines, Subpart E (Cost Principles), OMB Circular A-21, OMB Circular A-110, OMB Circular A-133, Federal Acquisition Regulations (FAR )
- Thorough knowledge of grant management systems, preferably including Cayuse. Advanced level knowledge of the Microsoft Office suite
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate curriculum in the arts, sciences, social sciences, humanities, and engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai form the university backbone of NYU’s Global Network, an interconnected network of portal campuses and academic centers on six continents that enable seamless international mobility of students and faculty across their pursuit of academic and scholarly pursuits. . This global university represents a transformative change in higher education, in which the intellectual and creative endeavors of academia are shaped and examined from an international and multicultural perspective. As a major intellectual center at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation and sharing, through its academic, research and creative activities.